LabelValue Label Blog

Organize your Desk

I wrote earlier this week about the importance of organizing your home to guarantee a fresh start to your year. However, one of the most important areas you can organize your life, one that warranted a closer look, is your office. Whether you need to organize your desk at home or work, a structured desk can increase productivity and allow you to be more focused in your workspace. Check out these tips from Productivity 501.

1. Get rid of pens and pencils. It’s easy to fill your desk with writing utensils you don’t need and even want. If you aren’t going to use it, toss it. The more clutter you toss, the more organized your desk will be.
2. Location for pocket items. Have a place set aside for small items like keys, phone, wallet, Bluetooth, etc. Ideally, the location should already be wired for electronics that need to be charged.
3. Location. Location. Location. The key to organizing is to organize according to how often you use objects. If you use something daily, it should be located in a spot that is more accessible than something you use only once a week.
4. Move electronics out of sight. Cut down on clutter by putting wireless routers, modems and other electronics out of site.
5. Files. You should be able to access important files without having to get up from your desk. A well organized filing system is one of the most important things you can do to instill structure.
6. Scanning. If you have a scanner, consider scanning documents to keep files stored electronically as a PDF.
7. Cleaning supplies. Keep your cleaning supplies easily accessible so you can grab it quickly.
8. Wires. Tape wires together to make your desk look more orderly and reduce wiring.
9. Extra storage. If you don’t have enough drawer space, bring in a book shelf with baskets or bins with lids that are labeled to use as extra storage. A small file cabinet under or to the side of your desk is also a great solution.
10. Lighting. Make sure you have good lighting to make it easier to work.

For more tips or to buy file folder labels to better organize your office, visit us at LabelValue.com.

Get Your Desk Organized for the Coming School Year

For most, school is just a few weeks away, which means now is a great time to get organized before the busy school year kicks off. By organizing your desk and files now you will find it much easier to keep organized during the months ahead. Here we have provided just a few tips to help you lose the clutter and instill order in your home office.

1. Start with the paperwork. The sooner you tackle the pile of paperwork the sooner you will feel order restored to your desktop and drawers. Assign items a level of importance, such as ASAP, To File, or Discard. Use whatever system works for you.
2. Filing. After having sorted through the paperwork and assigned each item a level of importance, file the paperwork in a file rack or file sorters, labeling the sorted files for future reference and future filing.
3. Limit supplies on desk. Try to keep only the essential items on your desk and keep those contained in an organizer to maintain a sense of structure.
4. Limit personal items. While personal items are nice, it is a good idea to minimize them as much as possible in order to keep the cluttered look to a minimum.
5. New habits. Begin a new habit of clearing your desk at the end of each day in order to continue the organization you have put in place and instill a calmer state of mind.

To order file folder labels, visit LabelValue.com.

Splash of Color. Organized life.

The furniture isn't the only thing that can be colorful in your office. Color is functional as well - As in, it can help you be a more organized boss/leader/project manager/assistant etc.

Our suggestion? Dymo file folder labels in blue, red or green.

More Ideas for Your Office:

At the Office

• Every office has file folders. Some cubicles have mountains of disheveled folders while others have organized and easily accessible files. The difference (besides using a filing cabinet) is using color file folder labels.

• Color coding reaches across industry boundaries and can be especially helpful if used at law firms, medical practices and financial services companies.

• Does your business cater to clients in a variety of industries? Use color binders to keep track of contracts and invoice hard copies.

• Colors with good, bad and neutral connotations can help alert you to problems with accounts receivable. Think your deadbeats (red), in process of collections (yellow) and day to day files (blue).

• COLORFUL IDEA - Color for days of the week or month. Does your marketing firm have a big branding project due for a client? Use the office white board along with color dry erase markers to show priority of due dates.

• Use to organize your electronic contact management of virtual business cards or client database.

• Use to identify workers' files by department or function.

• Color can easily be applied to your computer or desktop calendar. High profile meetings can be highlighted in red while your lunch break can be highlighted in a calming blue (because we all know you deserve a few breaks throughout the day!)

How to organize with color: In honor of administrative professionals everywhere

In honor of those who keep us organized on a daily basis, we want to share with you how to use color to spruce up the office and keep everything moving as it should.

Efficiency, my dear friend.

• Every office has file folders. Some cubicles have mountains of disheveled folders while others have organized and easily accessible files. The difference (besides using a filing cabinet) is using color file folder labels.
• Color coding reaches across industry boundaries and can be especially helpful if used at law firms, medical practices and financial services companies.
• Does your business cater to clients in a variety of industries? Use color binders to keep track of contracts and invoice hard copies.
• Colors with good, bad and neutral connotations can help alert you to problems with accounts receivable. Think your deadbeats (red), in process of collections (yellow) and day to day files (blue).
• COLORFUL IDEA - Color for days of the week or month. Does your marketing firm have a big branding project due for a client? Use the office white board along with color dry erase markers to show priority of due dates.
• Use to organize your electronic contact management of virtual business cards or client database.
• Use to identify workers' files by department or function.
• Color can easily be applied to your computer or desktop calendar. High profile meetings can be highlighted in red while your lunch break can be highlighted in a calming blue (because we all know you deserve a few breaks throughout the day!)

Give your business a new hue

New businesses often rush to choose colors for logos and branding, but what some neglect to consider is the hidden message certain colors convey in everyday life. While previously established logos can be changed, don't forget that your initial choice sets the tone for your image.

Did you know? - According to a Loyola University Maryland study, color increases brand recognition up to 80 percent.

Find out the hidden meaning behind your favorite colors

Blue - This color is peaceful and tranquil and creates a calming response

Red - It's the most emotionally intense color and can signify anything from rage to romance

Yellow - It can be overpowering but is also revered as a cheery color

Orange - This color is said to combine the energy of red and the happiness of yellow

Purple - The color of royalty can symbolize wealth and sophistication

Pink - This color can indicate innocence and femininity

Green - The color of nature can also create a relaxed vibe in a house and is easy on the eyes

Black - This hue signifies power and authority

Feature Friday: Blue File Folder Labels - 4x's the amount in Avery 5766

The LV-6017B 100 sheets per pack labels are file folder labels for laser and inkjet printers and are available with Free Shipping included. Use the Avery® 5266 template to create great looking file folder labels for less than the name brand labels without comprimising quality.

LV-6017B Features and Specifications:

• LabelValue brand labels
• Use Avery 5266 template
• Compare to  Avery ® 5766 Blue 2/3" x 3-7/16"
• 30 labels per sheet
• 100 sheets per pack (4 X as many as the Avery packs  which contains 25 sheets)
• 3000 labels per pack
• Works great with both inkjet and laser
• Strong Permanent Adhesive
• Part Number LV-6017B
• FREE Shipping

 

Stop It! Top three obstacles that keep you from productivity

Ok, so you swore you were really going to be productive this week. Get things done, ya know? Day one is down. How's the pile doing...

On second thought, don't answer that. Sometimes when it comes to widdling down our To-Do list, we're our own worst enemies. But if you can spot what's stopping you, that's half of the hard work.

Wanna know what we mean? We took a cue from Zenhabits. Here are the top three (in our opinion).

1. Stop caring about things that don’t matter. Don't obsess over little tasks that aren’t important.

The Fix?  Be ruthless about not caring about all the stuff that’s not important.

Label Value Tip: A simple solution is to prioritize all of that "stuff" using a color system. All it takes are some color file labels like our Dymo 30276 compatible file folder labels.  

2. Make it stupidly simple. Struggling? Maybe you're making it too complicated.

The Fix? Try making a really simple commitment, like working on that “thing you love” for an hour a day.

Label Value Tip: Being productive doesn't necessarily mean on the job. It can mean spending more time exploring your passions.

3.  Allow yourself to stink. It's OK to mess up. Learn how to fail. It'll make you more successful.          

Conquer your filing cabinet with Dymo file folder labels

Don't be intimidated. They're just made of metal.

Filing cabinets, fixtures in offices everywhere, can be really useful - you just need to know how to work with them.

• Use file folder labels -- because there's just no excuse for messing writing and rumpled edges.

• Use colored file folders to visually define groups/similar files

• Create a master file list to put on the filing cabinet and also keep multiple copies for quick reference.

• Make filing a weekly or bi-weekly activity depending on how much material you need to put away. Keeping current with your work will help keep it from piling up.

How about a little green

Maybe color-coding is the key to your office organization scheme.

Go to town with Dymo 30327 file folder labels. Get the lowest total price including shipping at LabelValue.com.

Product Specifications:

• LabelValue Brand LV-30327G
• Label Dimensions 9/16” x 3-7/16"
• 130 labels per roll
• Color = White with Green Stripe
• Prints perfect file labels

Spring cleaning the office leads to more organized files

Check out our Dymo 30376 hanging file tabs for your office.

DYMO 30376 Product Details

• Label Dimensions 9/16" x 2” 
• 260 labels per roll
• Color = White
• Prints perfect file folder tabs

Preconfigured Software

A variety of software packages (sold separately) contain templates or have been preconfigured to use the Dymo 30376 labels.  Below are just a few of the most popular applications available for use with the 30376 labels:

• Microsoft Word ®
• Microsoft Outlook ®
• Act! ®
• QuickBooks ®

Dymo color file labels for client coordination

Running a small business requires skilled client relationship maintenance and growth.

Dymo 30327 color file folder labels provide the mechanism to visually manage and organize client information instantly, so you can grab records containing client history in an instant.

If you're planning on branching out your business, why not categorize clients geographically. Color code high growth or population dense regions where you wish to expand. You might also want to arrange by frequency of business. It helps you recognize customer loyalty as well as work on getting more business from clients who use your services only occasionally. 

Product colors: Blue file labels, green file labels, red file labels